STRAIGHT TO YOUR PRODUCT RANGE
SELECTED SUPPLIERS & QUALITY PARTNERS
… and hundreds more vetted suppliers across Germany.
Your operational purchasing. Finally on one platform.
Orders placed with twelve different suppliers – each with its own login and its own ordering process. Pricing terms that were negotiated years ago and never reviewed since. Order approvals forwarded by email – when they happen at all.
This is exactly where our procurement platform comes in. We bring your suppliers, items and pricing terms into one central system – with product ranges tailored to your actual needs, role- and location-specific catalogue views, multi-level order approvals, and reporting that reaches from the whole operation down to the individual buyer.
The result: one ordering process instead of twelve, clear pricing terms across every location, traceable approvals – and purchasing you can finally steer rather than just administer.
Your onboarding – step by step
From the first needs analysis to live operation – a structured rollout with measurable pricing terms.
Needs analysis, supplier & pricing review
We capture your entire operational demand – across all locations, categorised by product group. Existing suppliers, item lists, framework agreements and pricing terms are recorded, analysed and checked for savings potential.
Range build-out & terms negotiation
Our category teams build your range structure — core range, standard and alternative items per product group. Pricing terms, volume tiers and logistics conditions are negotiated with suppliers and aligned to your actual order volume.
Platform setup & role-based approval workflow
We configure your catalogue views per location, department and user role. Order approvals are mapped in multiple stages to match your authorisation structure — who can order what, up to which amount, runs cleanly through the system instead of through email chains.
Rollout, training & ongoing management
Onboarding for buyers, training per location, go-live of the ordering processes. We then take over ongoing terms management, monitor price changes, and provide monthly Power BI reports at item, buyer and property level.
Where we support you
From range structure to ongoing spend monitoring – procurement delivered as a managed, platform-led service.
STRAIGHT TO YOUR PRODUCT RANGE
Whether F&B or non-food – both run on the same platform, the same approval workflows, the same reporting. What differs is range depth, delivery logic and category team.
Food & Beverage procurement
From buffets to commercial kitchens. Core ranges, custom terms, and concepts tailored to your business—plus market-resilient F&B development.
Learn MoreNon-Food procurement
Cleaning supplies, consumables, hygiene products, textiles, and office supplies—structured ranges for your out-of-kitchen operational needs, with consolidated logistics and uniform terms.
Learn MoreWhy multi-site operators choose Pro-Cure
We know the operational reality of hotel groups, restaurant chains and multi-site businesses – and we’ve built our procurement platform around exactly that: one platform, one category team, full control.
One platform for every supplier
No more login carousel. All suppliers, all product groups, all locations in one cart – ordered and approved through a single system.
Tailored pricing through volume bundling
y pooling our clients’ order volumes we secure better terms from suppliers – volume tiers, framework conditions, consistent base costs. Passed on directly and documented transparently.
Control without micromanagement
Multi-level approvals, limits and range boundaries do the work automatically in the background. You don’t step into every order – you set the rules and the system enforces them.
Monitoring from operation to individual buyer
You see at any time what was ordered where, by whom and at what price – from a product group’s total spend down to the single order. No more black box in operational purchasing.
12+ Years of experience in operational procurement.
Frequently asked questions about the procurement platform
Everything you need to know about onboarding onto the Pro-Cure procurement platform.
Depending on the number of locations, number of suppliers and range depth, we typically allow 6 to 12 weeks from the first needs analysis to live ordering. In most cases we can keep your existing supplier relationships – we renegotiate the terms without forcing you to switch partners.
Yes. We review your existing suppliers for pricing, quality and delivery reliability. Where it makes sense, they are integrated into the system; where there’s savings potential, we propose vetted alternatives. The decision is yours.
Multi-level and rule-based. Together we define who can order what up to which amount, the threshold at which a second or third approval kicks in, and how orders outside the range are handled. Approvals run in the system – traceable and audit-proof.
No. Catalogue views and prices are served on a role- and location-based basis. A buyer sees the items relevant to them at the pricing valid for their location – nothing beyond that. The management level sees the full picture.
Monthly Power BI reports at item, buyer, supplier and property level – including spend trends, range deviations, price changes and month-on-month comparisons. On request we add cost-centre allocation and custom reports.
Price changes are reviewed by our category team and renegotiated with the supplier. After any adjustment there’s a test run – only then is the new price released in the system. If no satisfactory agreement is reached, we offer vetted alternative items of comparable quality.
You flag the need – our category team reviews the item, coordinates with the relevant supplier and negotiates the price. After your approval, the item is listed in the system and made available in the relevant catalogue views.
The platform runs in European data centres and is GDPR-compliant. Role and permission structures ensure every user only sees the data and functions they’re meant to. On request, we support integration with your existing ERP and accounting systems.
Ready to bring your operational purchasing onto one platform?
Talk to our procurement specialists – in German and English. We speak procurement.
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